Scale of Charges


SUMMER LETTING RATES - Village Parish Associations & Residents

Session Morning Afternoon Evening Full Day
09:30 - 10:30 14:00 - 18:00 19:00 - 23:30
Mon - Thurs £52.00 £60.00 £68.00 £180.00
Friday & Sunday £94.00 £107.00 £120.00 £321.00
Saturday & Bank Holidays £102.00 £116.00 £131.00 £349.00

WINTER LETTING RATES - 1st October to 30th April

Session Morning Afternoon Evening Full Day
Mon - Thurs £57.00 £68.00 £77.00 £202.00
Friday & Sunday £99.00 £115.00 £129.00 £343.00
Saturday & Bank Holidays £107.00 £124.00 £140.00 £371.00

SUMMER LETTING RATES - Out of Parish Rates

Session Morning Afternoon Evening Full Day
09:30 - 10:30 14:00 - 18:00 19:00 - 23:30
Mon - Thurs £61.00 £70.00 £79.00 £210.00
Friday & Sunday £110.00 £125.00 £141.00 £376.00
Saturday & Bank Holidays £119.00 £136.00 £153.00 £408.00

WINTER LETTING RATES - 1st October to 30th April

Session Morning Afternoon Evening Full Day
Mon - Thurs £68.00 £78.00 £88.00 £234.00
Friday & Sunday £117.00 £133.00 £150.00 £400.00
Saturday & Bank Holidays £126.00 £144.00 £162.00 £432.00

A Booking Form can be downloaded from this site or by contacting: Booking Secretary at:

145 Warley Hill, Gt Warley, Brentwood CM13 3AJ 01277 219973

Preparation / Cleaning up time

Up to two hours preparation time at a cost of £15 per hour can be added to the above sessions subject to availability.

Up to two hours cleaning up time at a cost of £15 per hour may be available on the morning following an evening booking between the hours of 7.00am and 9.00am.

Keys

Keys may be collected from the caretaker, 25 Church Crescent, Mountnessing CM15 0TL, 30 minutes before the hire time begins or by arrangement, 01277 350507. Keys MUST be returned immediately after the period of hire. Failure to return the keys on time will involve an extra charge.

Heating

Heating is normally available between the months of October and April inclusive. If heating is required during other months of the year then the booking secretary must be informed 48 hours before the letting and a minimum charge of £20.00 will be made.

Deposits

A booking fee of £20.00 is required at the time of booking. This is non-returnable in the case of a cancellation.

A damage deposit of £100.00 is required to defray the cost of any extra cleaning or damage as a result of the booking. This is to be paid with the balance of the booking fee at least 2 weeks before the date of the event.

If there is no damage or extra cleaning required, then the damage deposit will be refunded in full.

  1. Charges apply for one year beginning on 1st March each year. Any advance bookings for the following year are on the understanding that the Hall Committee may review these charges. Any increases will be notified at the earliest possible opportunity.
  2. No booking can be confirmed until a booking form has been returned to the Booking Secretary with a £20.00 deposit.
  3. All hirers must be over 25 years of age.
  4. Any queries should be referred to the Booking Secretary.
  5. The stage may only be moved by prior agreement. A fee of £40.00 is charged for moving and resetting the stage.
  6. A fee of £25.00 is charged for use of the sound system.

Regulations & Conditions

  1. The Hall will be let and hired in accordance with the scale of charges which is fixed from time to time by the Committee and which is available from the bookings secretary
  2. The Committee reserves the right to refuse any application or cancel any letting without giving a reason
  3. A deposit of £20 of the hire charge must be paid to the Booking Secretary at the time of booking. The balance must be paid at least 2 weeks before the event.
  4. Any decorations must be put up using the hooks provided. Blutac may be used if necessary.
  5. No paint, chalk, crayon, pencil or any form of colouring matter may be applied to the floor, walls, ceiling or equipment belonging to or in the charge of the Committee
  6. All decorations belonging to the hirer must be removed at the end of the session or an additional charge will be levied.
  7. The fire equipment must not be moved or tampered with except in an emergency. The penalty for misuse is £70 per extinguisher.
  8. All emergency exits must remain clear with unhampered access and secured only by the crash bars during the period of hire. The emergency lights will automatically come on in the event of a mains failure.
  9. All lights are to be put off at the end of the session.
  10. The kitchen and all kitchen equipment must to be left in a clean condition at the end of the session. All breakages will be charged for.
  11. Hire of the Hall includes the use of the oven, refrigerator, tea urn, kettle and some crockery if required. It also includes the use of the Village car park but no part of the playing field. Under no circumstances are vehicles to be driven onto the playing field.
  12. The heating and lighting installations are not to be tampered with. In the event of a loss of power a reset switch is located to the right of the cupboard above and to the left of the bar. All electrical equipment brought into the hall by the hirer or hirer's agents for whatever purpose must be PAT tested. Power failure resulting when such equipment is in use shall be the responsibility of the hirer or their agent.
  13. The foyer and entrance hall must be kept clear at all times.
  14. For the purpose of complying with the conditions of the licence for stage plays, music and dancing, the name of at least one responsible person who will be present at the function must be notified to the Booking Secretary at least 14 days before the function.
  15. When a bar is required, it is the duty of the applicant to ensure that the necessary licence is obtained from the Justices.
  16. The Hall has a noise limiter installed. A warning light will be activated if the volume reaches the set level. If the warning is ignored then all power to equipment is automatically switched off for one minute.
  17. Hall staff and Committee members are authorised to correct any hirer or person in the Hall as to its use, particularly as to the volume of music being played.
  18. IT IS ILLEGAL TO SMOKE IN ANY PART OF THE HALL OR THE ENTRANCE AND EXIT AREAS. It is the hire's responsibility to ensure compliance with the law.
  19. On no account should confetti of any description be thrown in the Hall.
  20. Guests are asked to leave the Hall quietly at the end of the session to avoid annoyance to neighbours.
  21. Hire charges include cleaning but the hirer is expected to sweep out and leave the Hall tidy. Brooms etc are to be found in the cupboard in the gents toilet.
  22. The hirer shall not sublet or use the Hall for any unlawful purpose or in any unlawful way, nor do anything to the Hall, which shall endanger the same or any insurance policies in respect thereof.
  23. The playing of ball games (other than table tennis and badminton) is prohibited inside the Hall
  24. On no account is any of the equipment (chairs, crockery etc.) to be taken out of the Hall
  25. In the event of the Hall or any part of it being rendered unfit for the use for which it has been hired, the Management Committee shall not be liable to the hirer for any resulting loss or damage whatsoever.
  26. The Hall Committee shall not be liable for making good any loss or damage however arising, to the hirer's property or his/her guests property in any part of the Hall or its surroundings. The surroundings include the whole of the property controlled by the Hall Committee.
  27. The hirer shall return tables and chairs to their normal stacking positions as shown by the photographs. Do not drag chairs and tables across the floor –trolleys are provided for this purpose. Banqueting chairs shall be stacked in piles of 10 so that they fit into the storeroom.
  28. The bar must close at 11.30 p.m. Music must end at 11.30 p.m. The Hall must be vacated by 12 midnight. All power points are switched off automatically at 11.30pm until 08.30am.
  29. Any club or organisation hiring the Hall shall not sell tickets for a function to the general public, either at the door or prior to the event, without the prior permission of the Management Committee.
  30. A responsible adult must supervise all persons under 18 years of age, but in the event these persons shall not be served with alcohol over the bar.
  31. The Hall is designated an official emergency centre. In the event of it being needed for an emergency then hirers shall be required to leave the Hall.
  32. The hirer shall be held responsible for any damage incurred during the hire period to the structure of the building or equipment belonging to or in the charge of the Committee. The hirer also agrees to pay the full cost of repairs for any damage so incurred. A damage deposit of £100 is to be paid with the balance of the booking fee. The repayment of the damage deposit is normally made 7 days after the date of the hiring.
  33. The Committee reserves the right to employ a cleaner to reinstate the Hall to the required condition after a letting. The cost of such cleaning will be paid out of the damage deposit.